OTSO Privacy Policy

Old Time Strongman Organization Inc.

Date: November 11, 2025

Old Time Strongman Organization Inc. (“OTSO,” “we,” “us,” or “our”) is committed to protecting the privacy and security of your personal information. This policy outlines how we collect, use, and disclose personal information for all OTSO members, event participants, volunteers, and officials in Canada excluding the Province of Quebec) the United States of America and all other international countries. Our practices are designed to comply with privacy laws such as the Personal Information Protection and electronic Documents Act (PIPEDA) in Canada and applicable U.S. state privacy laws.

1. Information We Collect

We collect personal information that is reasonably necessary for our operations and to provide our services. This information may include:

  • Contact Information: Name, address, phone number, and email address.
  • Identification Information: Date of birth, and gender (if required for competition categories).
  • Membership and Event Information: Details related to your membership status, event registrations, and participation history.
  • Payment Information: Payment details collected for membership fees, merchandise, or event registration.
  • Health and Safety Information: Emergency contact information and relevant medical details (e.g., allergies, medical conditions) provided voluntarily for health and safety purposes.
  • Media Content: Photographs and videos collected with your consent for promotional purposes.

2. How We Use Your Information

We use your personal information for the following purposes:

  • Membership and Administration: To manage your membership, process payments, and communicate important updates and announcements.
  • Event Management: To register you for events, create competitor rosters, and ensure the safety of all participants.
  • Communication: To send you newsletters, event invitations, and other information related to OTSO.
  • Health and Safety: To assist event organizers in the event of a medical emergency.
  • Promotional Purposes: To create and distribute promotional materials, including on social media platforms, with your explicit consent via a separate Media Release Form.

3. How We Disclose and Share Your Information

We do not sell, rent, or trade your personal information to unauthorized third parties. Your information may be disclosed to third parties only in the following circumstances:

  • With Your Consent: When you have provided explicit consent for a specific purpose, such as the use of your likeness for promotional materials.
  • Third-Party Service Providers: We may share your information with trusted third parties who perform services on our behalf, such as payment processors, event management platforms, or website hosting services. These service providers are legally and contractually obligated to protect your information and use it only for the purposes for which we provide it.
  • Law Enforcement: We may be required to disclose your personal information to comply with a court order, subpoena, or other legal process.
  • Event Organizers: Your information may be shared with OTSO-sanctioned event organizers (members who are hosting a meet) to facilitate your participation and ensure the safety and proper management of the competition.

4. Data Storage and Security

We are committed to protecting the confidentiality of your personal information. We use a combination of physical, administrative, and technological security measures to protect your data from unauthorized access, use, or disclosure. All OTSO leadership, regardless of physical location in Canada or the U.S., is bound by this commitment to privacy.

5. Your Rights and Choices

  • Access and Correction: You have the right to request access to your personal information and to correct any inaccuracies. You can make such requests by contacting us using the information below.
  • Withdrawal of Consent: You have the right to withdraw your consent for the use of your personal information or media at any time by submitting a written request.
  • Children’s Privacy: For any individual under the age of 18, a parent or legal guardian must provide signed, written consent for any photo or video use.

6. Contact Information

For questions or concerns about this privacy policy, our privacy practices, or to exercise your rights, please contact us at the following:

Old Time Strongman Organization Inc. Email: [Your designated email address for privacy inquiries] Phone: [Your designated phone number for privacy inquiries]

7. Policy Changes

This policy will be regularly reviewed and updated based on information received, and specifically to maintain compliance with evolving privacy standards and legal requirements in Canada and the United States of America. While OTSO accepts international membership, we do not guarantee the policy will be updated to reflect the specific privacy laws of other nations. All updates will be communicated to members via email and on the official OTSO website.

8. International Membership and Data Processing

OTSO welcomes members from around the world. However, due to the centralized data storage and operational location of OTSO, please be advised of the following:

  • Primary Jurisdiction for Data Handling: All personal data collected from members, regardless of their country of residence, is stored and processed exclusively within Canada, as we utilize a Canadian-based website hosting company. The handling and protection of your data will be governed primarily by the privacy laws and standards of Canada.
  • Data Transfer Consent: By becoming an OTSO member, you consent to the transfer of your personal data to, and its processing in, Canada.
  • Policy Scope: As stated in Section 7 (Policy Changes), this policy is reviewed and updated to ensure compliance with evolving standards in both Canada and the United States of America. However, OTSO does not guarantee that this policy is compliant with the specific data protection or privacy laws of any nation other than Canada.
  • Member Responsibility: International members are responsible for understanding the implications of transferring their personal data to Canada under their local laws.

© 2025 Old Time Strongman Organization Inc. All rights reserved. This document and its contents are for the exclusive use of OTSO members and are not to be reproduced or distributed without the express written consent of the OTSO leadership.